Offsite Medical Records Storage

Collected, barcoded, stored and delivered back to you for a fixed cost per record.

Medical Records Storage

ISO:27001 accredited storage & delivery service from a trusted NHS supplier.

We provide specialist offsite storage services for patient records, including a barcoding service for individual medical notes. This means that your medical practitioners will be able to search for every patient record by NHS number or DOB. We can then deliver individual medical documents back to you on a next-day basis, or at a scheduled time each week – at no extra cost.

We will perform a full audit of your patient notes, ensuring that every file has its own identifier in the form of a barcode with RFID tracking. This means that you only store – and pay for – the medical records that you need to. When the time comes to recall certain medical files we know exactly where they are, making the process cost and time efficient.

Our NHS clients can access and search their patient database on our secure online records management platform. With many medical practices with growing patient bases storing their records onsite at a costly premium, the benefit of room for unlimited growth is obvious. On top of this, relative savings in the region of 60% per annum are easily obtainable.

To get a quick, accurate quote for your medical records storage simply use our instant quote form. Make sure to let us know the total size of your patient base and your expected delivery frequency. We will reply same-day with a monthly storage cost per record, giving a fixed monthly figure for your offsite storage, which includes a scheduled delivery and collection service.

This figure covers all service elements, including initial collection, barcoding of each patient note and return of inactive records for you to send to the Department of Health. There are no additional charges if you wish to permanently remove medical notes from our storage centre. Our fixed fee per record allows you to produce a clear budget in-line with your patient base.

It is imperative that medical practices are aware of the retention periods for patient notes. This knowledge not only reduces costs and saves space, but also helps comply with Data Protection. The Department of Health has provided Guidance for Access to Health Records Requests. The main medical storage periods outlined in the report are:

  1. Vaccination Records (for 10 years)
  2. Mental Health Reports (for 20 years)
  3. Records for Patients under 25 years of age (until the patient reaches 25)
  4. GP Files (for 10 years ensuing the patient’s death)
  5. Armed Forces Personnel (indefinitely)
  6. Criminal Records (indefinitely)

Medical Patient Records

Trusted NHS Supplier

We currently work with multiple NHS practices with over 10,000 patients, and many other organisations in the medical sector. We provide a daily service throughout the UK. Get in touch for a reference list with contact details for our medical clients.

Barcoded Archive Boxes

ISO:27001, 9001 & 14001 Accredited

Our secure offsite storage facilities offer 24/7 video surveillance, a secure delivery fleet, on-site shredding and a fully confidential service throughout the record lifecycle. Contact us today for more information about our awards and accreditations.