Office Storage For Business Records

Record Storage Across The Housing Market

At Secure Data Management (SDM) we have a number of high profile legal, medical, media and financial clients, so we understand that many organisations will have a huge demand for confidential documents that need to be retained. With over 25 years of experience in safeguarding our clients’ files, we offer the best solution for architects, real estate businesses and estate agents whilst keeping costs to a minimum.

Companies that are associated with property and buildings generate many documents, many of which have a legal retention period lasting as long as the buildings themselves. It is essential that these retention periods be adhered to avoid breaching The Data Protection Act. At SDM, we are specialists in providing a full file audit so only documents that need to be retained are sent to storage. We can confidentially and safely dispose of any unneeded documents using valuable space.

Retention Policies

Performing a file audit means that we will label each file with a unique barcode identifier using our O’Neil barcoding system. This means that when a file needs to be recalled, we can locate it immediately as we will know which box it is in. Click here to see a fill list of documents you will need to retain.

Here are a few examples of what you need to retain:

  • Architectural drawing and plans – Permanently after digitalisation
  • Asbestos files – Permanently
  • Contracts under seal – 12 years
  • Electrical tests certificates – for lifetime of building
  • Building information system – Permanently

Why Store Architect And Property Records With Us?

We guarantee to offer you a better deal than your current storage supplier; some of our clients even saved up to 60% when they switched to us. We also offer a next day delivery or within 4 hours if it is an emergency recall.

Our storage facilities are based just outside of London in an ex-MOD bunker (which is bomb, fire and flood proof). So everything is totally secure and under 24-hour security surveillance.

Send us an e-mail and we will contact you today.