We have developed a unique set up where our scanners link to our internal Inventory Management Software and CCTV. This system allows a file to be tracked from its collection through to scanning and then eventual destruction.
We have elevated our service to ensure we can scan to the highest legal standard and are able to handle highly classified and confidential information.
Only approved staff can access the scanning rooms with door entry systems preventing unauthorised access.
Optical Character Recognition (OCR) comes as standard with Secure Data Management’s scanning service.
However just because we offer OCR at no additional charge doesn’t mean you should automatically select it. Upgrading to OCR can significantly increase file size.
Secure Data Management are a specialist and accredited archives company, meaning we know how to deal with records correctly.
It is not always cost effective or appropriate to scan, and we can provide comparisons between storing files and full digitisations.
We offer three solutions Scan Back, Scan Audit and Bulk Scanning. Each can be tailored to a client’s needs and a combination of all three can be used where necessary.
With Secure Data Management’s high-volume scanners that combine prepping and scanning in one clean motion, we have sped up the whole scanning process.
This means we can achieve results in a more accurate and resource effective way - reducing projects time and cost.
We can scan directly into any case management system or you can download it from our end to end encrypted FTP site. The FTP site temporally hosts digitised documents for a pre-agreed timeframe to ensure GDPR compliance.
Scanning a whole archive can be expensive and often unnecessary. When documents need to be stored for less than 10 years and only minimal retrievals will be necessary then it may be worth storing the physical archive instead. Secure Data provides a Scan On-Demand service. This means any file stored with us can be digitised and retrieved to you within 3 hours of a request.
FIND OUT MORENot all documents in an archive will be appropriate for scanning. An audit will identify there may be some documents that are able to be destroyed instead of scanned. Working with your internal team we can design decision trees to identify the files that need to be scanned and those that can be destroyed. This therefore reduces the cost of scanning unnecessary files.
FIND OUT MOREBulk scanning is a more traditional approach, with projects charged by number of pages. We always offer the most competitive price we can and a range of timescales to suit every client’s needs. Our experienced team will organise a consultation with you to understand your requirements. It is critical that the digitised documents are received in a recognisable or user-friendly way.
FIND OUT MORE
Books, Title Deeds, Property Ledgers, Wills and all readables up to A3 Sized Documents
Blueprints, Reports, Audits, Schedules, Bidding Documents, Specifications, Contracts, Certificates and Architectural Drawings
Business Plans, Banking Statements, Tax Returns and Aging Reports,
Client files, Booking files, Reports, Audits and Health & Safety Files
Invoices, Cash Memo, Receipts, Pay-in-Slip, Cheques, Debit and Credit Notes, Vouchers and Audit Reports
Client Files, Intellectual Properties, Legal Document Scanning, Contracts, Court Documents, Estate Documents, Leases and Corporate Documents
Building and Planning Related Files, Council, Tender Documents, Licensing Documents and Certificates
Audit Files, Reports, Invoices, Order Documents, Test Reports, QA Files, Factory Acceptance Test and more.
Budgets, Contracts, Reports, Surveys, Articles and Research Documents
Patient Records, Dental Records, Medical Notes, Research Documents, Forms, Medical Scans and Contracts
Student Files, Payroll, HR Files, Reports and Registration/Enrolment Files
Need more information, get in touch with us.
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At Secure Data Management, we work alongside our clients to develop a bespoke solution that is tailored to meet a businesses needs on a case by case basis. Encouraging best practices along with ensuring economic savings for our clients is what we are well known for.
Secure Data Management is a fully accredited company, and places itself as a specialist in the records management industry. Accreditations include ISO:9001, ISO:14001, ISO27001.
