Create space in your office and bring your business into the digital age with our low cost scanning service.
Scanning allows your employees to access vital information anytime, anywhere – reducing admin time and increasing efficiency. Make your records more accessible, searchable and easily distributable across your organisation with optimised and indexed PDF images.
Our Scanning Capabilities
Central London Scanning
Take the hassle out of your document conversion project with our convenient and secure high-volume scanning facility. Alternatively, eliminate the hassle altogether – store your archives offsite with us and scan-on-demand.
Scan-On-Demand File Retrieval
Need rapid access to a crucial file stored offsite? We can get it back to you within 3 hours with our document scan-back service. Let us know what you need and we’ll pick the file, prepare it, scan it and share via secure download or email – all for less cost than a next-day physical retrieval. Most companies only ever retrieve 10% of their records. Only pay to scan what you need, when you need it.
Bulk Scanning & Indexing
With our top of range scanning equipment we can offer our clients an efficient, high volume scanning service. This makes our scanning services suitable for any business that is dealing with high volumes of sensitive documents. We can also include a full audit service to determine your documents’ retention schedules. Enabling your business to command a structured, online archive.
Scanning File Formats Offered
From black and white to full colour, text searchable PDFs to JPEGs – receive your documents in any format that most suits your business needs. We can deliver the completed project on your preferred form of media storage, including DVD, USB & HDD, or share it instantly via our secure cloud hosting platform. Receive login details and a link via email to download.
Our operations centre is located in Battersea and is ideal for rapid access to all London based offices. This storage centre is fully equipped with the latest security, fire and data protection technology. Our central location makes us an ideal partner for London businesses and we therefore work with some of the most competitive and high-profile businesses in the UK.
Businesses can depend on our London facility to provide an efficient scanning, retrieval and collection service around the clock.
Indexing and metadata capture is essential for efficient document retrieval and will provide your employees with the administrative tools required to locate records instantaneously. We can manually capture these fields as per your requirement and name your scanned images accordingly.
Alternatively, this information can gathered using Optical Character Recognition (OCR) when scanning. This metadata provides the information you need to effectively search and catalogue your documents. With our expertise your scanned documents are appropriately organised in accordance with legal guidelines.
Make use of our high volume document scanners whatever your requirement. We are able to scan large archives or singular documents. At short notice we can arrange collections with our GPS tracked fleet coming directly to your office and removing your archive boxes.
All our facilities are located close to main roads as we continue to aim for the quickest door-to-door collection service in the industry. At Secure Data Management, we offer our clients a 24-hour turn around service, enabling you to be underway with your document scanning project the very next day.
Why Scan Documents?
Not only is document scanning environmentally friendly but it can also improve your employees’ productivity on a day to day basis. Efficient document retrieval will boost employee and client morale, and could give you that all important edge over your competitors. That is why we think document scanning should be an integral part of any company’s record management programme.
Get A Scanning Quote
Document scanning continues to be a vital part of the record management service we offer. A service we have improved upon over the last 25 years so you can receive the first class service you expect. Get the most out of your record management partnership with Secure Data Management and get in contact for a low-cost business scanning quote today.
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